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From J Porter, Office Manager, to Managing Director
Company policy statements/office heating/first aid.
There are no existing company policy statements on health and safety at work, discipline,
or appeals procedure. There is an informal group which meets every month in my office,
and this is the main route for complaints from the shopfloor, apart from specific production
issues which are raised at the weekly meeting by the union representatives. We have
some fans which are held in number 3 toolshed should the heat in the main factory areas
go above the legal limit. However, there is no central method of monitoring temperature
levels anywhere in the factory. Heating is achieved by old electrical radiant fires which are
plugged in close to the working areas to raise the temperature during the winter. These are
very expensive to run. We have currently no individuals skilled in first aid except myself.
There is no official first aid post in the building, though I have continued to carry out some
first aid from my office on a purely ad hoc basis.
Item fifteen
From A Siddiqui, Finance Director, to Managing Director
Computer security. We have never attempted to restrict access to the computer; it
continues to be accessed from outside for bank information on foreign funds transfer.
Item sixteen
From J Malran, Production Manager, to Managing Director
Power cuts. I have investigated the position over the last 5 years. We have lost 55 hours
production over this period.
The average hourly production is worth currently around €20,000 (assuming normal
overtime). As a result, we have lost approximately €1 million. The provision of backup
power was raised with the previous managing director who felt that €40,000 to provide
reserve generating capacity could not be justified. The lack of emergency support is of
particular concern during the winter months when darkness in the factory and
administration blocks can cause major problems, as there is no emergency lighting system
installed.
Item seventeen
From A Belinski to Managing Director
Stock control. We currently monitor stock levels of all components and finished goods
manually at the end of each quarter. Generally we find that there is a 0.5 per cent stock
loss each quarter.
Item eighteen
From J Malran, Production, to Managing Director
Production support. Though we have used a number of local companies over the past 5
years for specific jobs, we have not formally identified companies that could take over if
there were particular breakdowns in specific areas. The main companies with whom we
have had dealings, or who have quoted us in the past, are in design, tool cutting, metal
casting, machining and assembly.
We have used third party transport in the past for some long distance haulage and have
been approached by a number of companies to provide us with support for data
processing. Most of the companies should be on file in the administration block. Our last
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