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Item six
From Siddiqui, Finance Director, to Managing Director
Export Credits Guarantee. I have reviewed our insurance for export orders and the
situation is that the percentage of orders covered by insurance has declined over the past
3 years. Three years ago we insured 88 per cent of total export orders; by last year this
had declined to 69 per cent. The responsibility for ensuring that insurance cover is
maintained is with Sales and Marketing. What action should be taken?
Item seven
From Julian, Peer Insurance, to Porter, Burke Engineering
Company Insurance. Thank you for your remittance which has ensured that the company
now has maintained its basic insurance, as required under the relevant legislation for
employee liability. I enclose the certificate. You also asked what the company had insured
for loss of business or value of buildings and plant in the case of damage or malicious
action. According to our records, Burke Engineering has maintained the total cover
(excluding stock) of €2.5 million. The company has never insured against loss of stock or
theft.
I feel, and I am sure that you agree, that these sums are inadequate in the light of the
substantial increase in costs since the insurance levels were established over 10 years
ago. We would of course be delighted to reappraise the level of insurance that would be
appropriate for Burke Engineering. This would involve a visit from one of our expert
surveyors, and we would hope to be able to give you a detailed quote within 72 hours of
this appointment.
Item eight
From S Mclennan, Saracen Security, to Office Manager
Security. Following our exploratory visit to your company, there are major problems which
need detailed investigation and assessment.
The main issues are:
1. The lack of a perimeter fence gives both employees and outsiders substantial access to
the site.
2. The number of entry points in the plant, each of which has inadequate supervision and
control, further complicates the problem of maintaining a secure site.
3. There are no early warning mechanisms for either fire or smoke in the main areas of
production and storage.
4. There is limited control over the invoicing and payment of accounts which may cause
the system to be open (to abuse.
5. The computer records system is in our opinion highly vulnerable to fire damage or other
interference. There may be other areas of concern that would become apparent after a
detailed investigation of premises and business practice.
6. The entire research and development department remains unlocked and open to
outsiders. There is no central registry of files either here or in any other area of the
company where information of potential commercial value is kept.
Should you wish us to continue to progress the matter, we would be happy to provide you
with a detailed quotation broken down by area.
Item nine
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