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Contact with superiors: I have met the need to provide much more detail on the functioning
of the department than has previously occurred. I have found the involvement of the
outside shareholders on a regular basis particularly difficult.
Contact with equals: The demands that have been placed upon the department have
meant that I have been unable to respond as rapidly as I would like, to requests for
information and support from other departments.
Contact with subordinates: The requirement to spend more time with subordinates in
developing the necessary skills and knowledge to help in the implementation of the new
systems has been restricted by the higher work load and the lack of secretarial support.
This has meant that I have not had sufficient time to devote to this task. The appointment
of a deputy would significantly improve matters here.
Technical skills: I was asked to start on a company paid course to acquire greater
accounting qualifications, with Stage I to be completed in the near future. The most
convenient time for the course will be when all major systems have been implemented and
problems overcome. As a result, I have felt that I cannot leave the company at this
moment. The appointment of a deputy would obviously help in this respect as well. Staff
development: I was asked to help in the development of an integrated training programme
for all staff which has been carried out in a detailed and comprehensive fashion.
Job description
Job title: Finance Director.
Job grade: Director.
Job function: The main objectives for the Finance Director will be the introduction and
management of new technology and the control of company finance. The Finance Director
is also responsible for the flow of information concerning company progress to the relevant
management.
Reporting structure: Line responsibility (senior) reporting to the Managing Director. Line
responsibility (junior) the Finance Director will have all finance department staff reporting.
Functional responsibility (continuous) maintaining contact with the marketing and sales
department, for forthcoming contracts and raw material stock position, maintaining contact
with the production department for cash requirements and budgetary control, especially in
relation to new projects, where financial personnel will be seconded to control expenditure.
Functional responsibility (intermittent) to auditors, major shareholders, government bodies.
Responsibility: Actions. The Finance Director must supervise and control the installation of
new equipment, supervise the control of information gathering and financial monitoring.
Geographical areas. The Finance Director will be responsible for controlling all contract
payments and pricing throughout the world. Budgetary. The Finance Director will be
responsible, in agreement with the Managing Director, for setting annual budgets for the
finance department. The Finance Director will be responsible for controlling this budget,
once established, and reporting performance on a monthly basis to the Managing Director.
Recruitment. The Finance Director has entire responsibility for the recruitment of staff for
the finance department. Appraisal.
The Finance Director has the entire responsibility of ensuring that appraisals are carried
out in the Finance Department. Such appraisals will, at management level, be carried out
in conjunction with other senior managers. Training. The Finance Director will be
responsible for establishing training programmes for all members of staff within the finance
department. Compensation. The Finance Director will have the responsibility of motivating
all reporting staff. The director will also have the responsibility of establishing bonus pay
systems within the budgetary confines and monitoring their progress.
Degree of authority: Level of discretionary expenditure. The Finance Director may
authorise expenditure of up to €10,000 within budget. Any larger expenditure will require
the authorisation of the Managing Director. Disciplinary control over subordinates.
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