This system is designed to help you fill in the business plan on a modular basis. It identifies the various tasks and the responsibility for completion.

Defining separate tasks that need to be completed by different individuals and groups speeds completion and helps towards the overall acceptance of the plan. One can identify three distinct groups of tasks:

Those that need to be completed by senior management;

Those completed by the plan development team leader;

Those completed by the knowledge centre team members.

Some of these analyses will not be documented within the plan; their value lies in making those involved in its completion think about the overall shape of the business and even more ephemerally (though no less important) the overall business philosophy.

Engaging senior management and team based personnel in the completion of the plan will increase the chances of accuracy and achievability in plan development and implementation, and make sure that the implications of the plan are accepted throughout the enterprise, improving commitment to plan achievement.

Much of the thinking and data that make up the formal plan will be regularly collected and/or reviewed; the use of a check list system is to ensure that it is as comprehensive and up-to-date as possible.

Finally, the regular documentation of existing informal discussions and thoughts creates a more rigorous climate of analysis as the conclusions can be more broadly questioned and examined.

Senior management responsibility

 

Element

Completion date

Notes (inc budget)

Purpose of plan

 

 

Departmental wish list; short, medium, long term

 

 

Divisional/departmental SWOT: ideas day

 

 

Planning horizon, timescale detail

 

 

Review frequency, review methods

 

 

Investment appraisal, hurdle rate

 

 

Tax plan

 

 

Location

 

 

Business model

 

 

Exit plan (if any)

 

 

Prioritisation

 

 

SBU reporting structure including responsibility and authority, decentralization/ centralization, rule of eight

 

 

KC structure

 

 

Corporate governance inc industrial relations, health and safety, code of conduct, bonus systems, accounting principles, disciplinary code and grievance procedure

 

 

Advisor review

 

 

Legal review

 

 

Vision statement including cultural barriers, 7 “S”, Deming rules

 

 

Focus

 

 

Balanced scorecard

 

 

Golden circle balance

 

 

Directed/emergent balance

 

 

Implementation routes

 

 

Competitive analysis

 

 

Critical success factors

 

 

Successes failures lessons learnt

 

 

Communication

 

 

Plan distribution

 

 

Forecast case

 

 

Risk identification/ acceptance

 

 

Key employees

 

 

Planning team leader

 

 

Senior management mentor

 

 

Project plan review

 

 

Reality check

 

 

Financial headroom

 

 

Cascade investment

 

 

Funding plan

 

 

Plan approval

 

 

Key stakeholder presentation

 

 

 

Team leader responsibility

 

Element

Completion date

Notes (inc budget)

Project plan

 

 

Template

 

 

Team creation (by KC)

 

 

Team location

 

 

Budget

 

 

IT system

 

 

Security

 

 

Team cover while on plan

 

 

Previous plan review/ forecast error

 

 

Information flow map

 

 

Forecast grid choice

 

 

Portfolio theory

 

 

Portfolio analysis

 

 

Market driver alignment

 

 

Gap analysis

 

 

Assumptions

 

 

Impact analysis

 

 

Plan optimization

 

 

Internal marketing

 

 

Management overview

 

 

Presentation formats

 

 

Plan review

 

 

Secure storage

 

 

 

Knowledge centre team responsibility

 

Element

Completion date

Notes (including budget)

Strategy and plan

 

 

Joint planning TDA: key customers/ suppliers

 

 

Legacy

 

 

Risk profile

 

 

Contingency plan

 

 

KPI

 

 

Action plan

 

 

MIS

 

 

Reference material

 

 

Budget

 

 

Cost base

 

 

Trade offs

 

 

SOP

 

 

Quality circles

 

 

Creativity

 

 

Design for operational efficiency

 

 

Complaints

 

 

Stakeholder relations

 

 

KISS & SCORE

 

 

Key segments

 

 

Key regions

 

 

Key products/services

 

 

Key customers: retention, transition

 

 

Key suppliers: retention

 

 

Key projects

 

 

Key stakeholders

 

 

Major action plan

 

 

Sensitivity analysis

 

 

Key costs

 

 

Cash flow

 

 

Profit and loss

 

 

Balance sheet

 

 

Quality control

 

 

Reports/ market research appendix material

 

 

 

Linking these tasks to a business plan template, such as that provided by Ibis as part of its business plan development involvement or training, ensures that each of the elements are properly completed and incorporated into the plan.